Ref. No.: 186-A/MISC/2025/01
NOTIFICATION
For a Job vacancy
The Embassy of the Republic of Maldives in Japan is seeking a highly motivated and experienced individual to join our Embassy team as Senior Administrative Officer.
Position: Senior Administrative Officer
Duty station: Embassy of the Republic of Maldives in Japan
Length of contract: One-year contract (with possibility of extension up to 3 years) with 3 months’ probation
Duties and Responsibilities:
Under the supervision and the responsibility of the Head of Mission or Embassy officers the employee will carry out the following duties and responsibilities:
- Coordinate and arrange all engagements of the Ambassador / Head of Mission
- Prepare and maintain and update schedule of Ambassador’s / Head of Mission’s daily engagements
- Prepare and dispatch greetings, thank you letters, etc. by the Ambassador / Head of Mission
- Answer incoming telephone calls; determine purpose of calls, and forward calls to appropriate personnel or department
- Receive all incoming correspondence to the Embassy, record them in the entry and route them as appropriate
- Draft, type, dispatch and file correspondence as instructed by supervisor
- Attend to visitors to the Embassy and service meetings
- Attend to enquiries at the reception
- Attend to consular enquires and matters as instructed by supervisor
- Receive incoming diplomatic mail and prepare and dispatch outgoing diplomatic mail
- Update and maintain the Diplomatic List of Japan with the changes as and when details received
- Prepare the Daily Report and the Weekly Report
- Update the Embassy website as instructed by supervisor
- Provide translation- both written and verbal (from Japanese to English language, and vice versa) as required
- Maintain a registry of Maldivians living in Japan
- Assistance with Accounting work
- Carry out such other duties and responsibilities as may reasonably be required in the functioning of the Embassy
Required criteria and conditions:
- Be a citizen/permanent resident of Japan or hold a valid working visa in Japan
- A minimum qualification of a recognized university degree is required
- Knowledge of clerical and administration procedures
- Excellent verbal and writing skills in Japanese and English is essential
- Ability to multi-task and work under pressure
- High degree of professionalism and conduct at all times
How to apply
Please send your Cover letter, CV, academic certificates, reference letter of previous employment and a recent photograph to the following email:
Email:
Deadline for applications: 07 April 2025 before 17:00 hrs (JST)